Purchase Order Template
Fill in the vendor, items and terms – totals are calculated for you. Print or save as PDF.
Purchase order details
| # | Description | Qty | Unit price | Amount |
|---|---|---|---|---|
| 1 | $0.00 | |||
| Subtotal | $0.00 | |||
| Tax (0%) | $0.00 | |||
| Shipping | $0.00 | |||
| Total | $0.00 | |||
Create a purchase order in your browser: enter buyer, vendor and ship-to details, add line items with quantity and unit price, and the subtotal, tax, shipping and total are calculated automatically. Then print it or save it as a PDF to send to the vendor.
What is a purchase order?
A purchase order (PO) is a document a buyer sends to a vendor to request goods or services at agreed prices and terms. It lists what is ordered, quantities, unit prices, delivery address and payment terms, and becomes a reference for the invoice that follows.
A PO number helps both sides match deliveries and invoices to the original order. The tax rate and terms are yours to set; check with your accountant or the vendor agreement for what applies to you.
How to fill it in
- Enter the PO number, date, buyer, vendor, ship-to address and payment terms.
- Add each item with description, quantity and unit price. Set the tax rate and shipping if needed.
- Check the totals, then print the purchase order or save it as PDF and send it to the vendor.
Frequently asked questions
- Is a purchase order the same as an invoice?
- No. The buyer sends a purchase order to request an order; the vendor later sends an invoice to ask for payment. This tool creates the purchase order. For invoices see our invoice generator.
- How do I save it as a PDF?
- Press “Print / save as PDF” and choose “Save as PDF” in the print dialog.
- Are my entries saved or uploaded?
- They are kept only in your own browser so you can continue later. Nothing is sent to a server.