Expense Report Template
Add your expenses, get totals by category, then print or save the report as PDF.
Report details
| Date | Category | Description | Amount |
|---|---|---|---|
| Total | $0.00 | ||
Fill in an expense report online: list each expense with its date, category and amount, and get subtotals per category and the grand total automatically. Print the finished report or save it as a PDF to submit with your receipts.
What goes into an expense report?
An expense report lists the business costs an employee or contractor paid out of pocket so they can be reimbursed. Each line shows the date, what the expense was, its category and the amount, usually with the receipts attached.
Companies differ in what they accept and which categories they use, so check your employer's expense policy. This tool only helps you list and add up the amounts; it does not decide what is reimbursable or deductible.
How to fill it in
- Enter your name, department, the period covered and the business purpose.
- Add one row per expense with date, category, description and amount; subtotals update as you type.
- Print the report or save it as PDF, sign it and attach your receipts.
Frequently asked questions
- Can I save the expense report as a PDF?
- Yes. Press “Print / save as PDF” and choose “Save as PDF” as the destination in your browser's print dialog. Only the report itself is printed.
- Does it add up amounts by category?
- Yes. Each category that has expenses gets a subtotal, followed by the grand total.
- Are my entries saved or uploaded?
- They are kept only in your own browser so you can continue later. Nothing is sent to a server.