Mileage Log Template
Enter each trip with odometer start and end – miles and totals are calculated for you.
Log details
| Date | From | To | Business purpose | Odometer start | Odometer end | Miles |
|---|---|---|---|---|---|---|
| 0 | ||||||
| Total miles | 0 | |||||
A simple mileage log for business trips: record the date, route, purpose and the odometer reading at the start and end of each trip. The miles per trip and the total are calculated automatically, and with your own per-mile rate you also get the reimbursement amount.
What should a mileage log include?
A good mileage log records, for every trip, the date, starting point and destination, the business purpose, and the odometer reading before and after. Keeping it up to date as you drive is far more reliable than reconstructing it later.
Mileage rates and rules differ by employer and tax authority and change over time, so this tool does not suggest a rate: enter the rate that applies to you. It only does the arithmetic and does not give tax advice.
How to fill it in
- Enter driver, vehicle, the period and your per-mile rate (optional).
- Add a row per trip. “Add row” starts the next trip at the previous odometer end.
- Check the total miles and reimbursement, then print or save the log as PDF.
Frequently asked questions
- How are miles calculated?
- Miles for a trip are the odometer end minus the odometer start. The log adds them up for the total.
- Which mileage rate should I use?
- Use the rate your employer or tax authority specifies for the year and type of travel. The rate field is blank on purpose because official rates change.
- Are my entries saved or uploaded?
- They are kept only in your own browser so you can continue later. Nothing is sent to a server.